Tuesday, 3 February 2015

Purpose and Procedures of Style Discussion Meeting Prior to Start of Production


Purpose of the PP Meeting

  • To discuss construction details of a style that is approved by customer and going to load in production. 

  • To identify possible problem prior to production and to agree on correct procedures to achieve necessary quality standards 

  • To ensure that production team understand and agree on style specification and relevant standards, such as print and embroidery specification. 

  • To discuss any difficulty incurred during sample making and to approach a different methods of handling the operation prior to production. 

  • Merchants confirm whether all materials like fabric, trims and accessories are in-housed or expected date of sourcing. 

  • In this meeting responsible persons are defined for the tasks involved in preproduction and production processes. 

Procedures of PP Meeting


- PP meeting is conducted after approval of PP sample and all materials are sourced

- Participants discuss possible issue as explained above one by one

Production file is handed over to production department with required details

- Meeting of the Meeting is made and signed by each participants

- Signed copy of meeting of the pre-production meeting is circulated to each department or to persons who involved in production department.



Following staffs participate in PP meeting and discuss points related to their department and responsibilities.

  • Factory Manager 
  • Production Manager (Later download meeting details to cutting department, Line supervisor and finishing team) 
  • QA Manager 
  • Research and Development In-charge 
  • IE Department 
  • Merchandiser 
  • Technical Department (Pattern master) 
  • Machine Mechanic in-charge 

Note: Position of the staffs who participate in PP meeting may be different based on your organization structure.

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